Manage Leave

Parents and Guardians are able to submit, edit and approve/decline leave requests for students in their care ) through the Reach Mobile App. 

The home screen highlights the Activity Metrics, which displays a snapshot of up-coming leave requests and their approval status.

Viewing Existing Leave items

The Activity Metrics card on the home screen displays the number of Pending and Approved leave items. Selecting Leave from the bottom red menu bar will bring up the Manage Leave screen. This provides provide you with a detailed view of all current and historic leave events relating to students in your care.

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• Quick filtering for Approved , Pending , On Leave and Rejected leave items can be accomplished by selecting one of the 4 corresponding color rectangles at the top of Manage Leave view. 

• Along the top right of the screen, you have the ability to search, filter and sort by additional details.

• Easily see an at-a-glance view of where each leave request is in its approval process with the leave actor icons displaying Orange for Pending, Green for Approved, Red for Rejected and Blue for an Approval by Another and Purple for Override. 

• Clicking on a leave request will display a variety of options to view, including the main details of the leave request, if any special meals accommodations were scheduled due to the leave timing, notes entered regarding the leave and the complete audit trail of the leave's approval process.

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How to Create a New Leave Request

 To create a new leave request, select the plus button in the bottom center of the screen and choose New Leave Request. 

Follow the series of prompted screens to input details;

• Leave Type,

• Departure and Return Dates/Times,

• Transportation methods,

• Host information,

• Destination, and

• Notes, as well as if it's a recurring leave item. 

If your school is using the Voyage Transport module iin Reach then you will have the ability to select multiple legs of transportation for the departure and return transport methods. 

For recurring leave items, select the frequency and duration as required. 

Prior to submitting the leave request, review the leave details and make any changes if needed.

How to Edit an existing Leave Request

The Reach mobile app gives you the ability to view current and historical leave items, including their status' of pending, approved, and rejected. 

You can access Manage Leave by selecting either the Pending Leave or Approved Leave icons in the Activity Metrics widget or by selecting Leave from the bottom menu bar. 

Quick access filters for Approved, Pending, On Leave and Rejected will populate a list of leave items with the corresponding status when selected. 

At the top right of the Manage Leave screen you have the ability to search, filter, and sort by way of additional details.

Selecting a leave item will display it's details, if any special meals were scheduled, notes entered regarding the leave and the complete audit trail of the leave's approval process.

Approving or Rejecting Leave

To Approve or Reject a leave request from the Leave Details screen, tap either Approve or Reject on the Leave Details screen. 

You will be prompted with a confirmation of that action, followed by logging of your approval and a timestamp of when your approval occurred. 

Once done, you will see the leave actor icon will update (change colour) based on the approval/rejection of the leave request (EG: P = Parent icon turns green on approval).

Editing Leave details

To edit the details of an existing leave request, select the note and pen icon in the top right corner of the a leave event that you have opened.

You can then navigate through each page of the leave creation process to make any necessary updates by selecting Prev/Next and then selecting Finished on the final summary page to save.  

Viewing Student Information

You can view details pertaining to your student when viewing Leave Details.  Select the information icon that appears next to the student’s name and the details will expand downward displaying relavant information for that student such as their House/Dor, Room Number, Year/Grade, Mobile Number, Email, Birthdate, Address and any Quotas states for Leave Requests and Locations.