25.1.1 Creating Events

New events can be created by clicking on the New Event button in any of the event viewing screens. This will open the event creation form where you can enter the event details. When an event is created it will be visible for staff/faculty to access and manage.

ONly Open avents are visible to Students and Parents

Events will only become visible and available for Students and Parents when the event status is set to Open.

Using Templates

You can save events that you have created as Event Templates so they can be reused for future events that you need to create.

Setting Maximum Attendees

When creating events you can determine if the event has a maximum number of attendees possible and, if so, whether additional applicants above that maximum go onto a waiting list.

Setting Event Visibility

By default, events are available to your entire student population however you can use the Visibility Filters to limit the students that will receive invitations the event and be able to see it on their personal calendar in REACH.

Setting Event Status

The journey of an Event has six (6) phases. When creating an Event is will be set as Pending by default unless it is set to be open for registration.

Pending - means the event is waiting to be opened for registration.
Open - means that initial invitations have been sent to those identified with Event Visibility and the event is open for student to confirm their participation by registering.
Closed - means that the registration period is now closed. Students & Parents cannot register for the event an longer and only staff can add new participants.
In Use - means that the Event is currently in use. An Event can only be in use between the scheduled Start and Finish times of the event details.
Finished - means the Event is over and it is waiting for completion by the Supervisor or Manager.
Completed - means that all aspects of the event are completed, including any post event follow-up requirements such as charge-outs and surveys.