When your event requires a leave approval from parents for student attendance you can use the Group that has been created for your event to generate a group leave request that will be circulated to parents individually for approval.Creating leave items for students attending your event can be easily managed by creating a Group Leave item. These items can be process for approval by parents or approved on creating by staff if no parent approval is required.
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When using REACH Events it is a good strategy to we recommend that you process leave requests for your students going on the event rather than just signing them out the to a location for the event. This will ensure that you have a good trail of approvals for the event and it makes managing and monitoring permissions from parents for students to attend an event easier to manage.Also, when signing students out the the event it is easy to simply sign them out to their Next Approved Leave event when signing them out of campus on departure to the event. |
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How to create a group leave request for your event.
When sign up is closed for your event and you want to create a leave request for all of your students who registered for the event it is time to create a group leave request.
Step 1: Go to Create Leave and select the Group Leave creation icon in the boarder name selection field.
Step 2: Select your the Event Group that has been created for your event to obtain a list of registered attendees from the bulk selection option and select all students in the group.
. Select all students in the group and use the selected contacts for your leave request.
Step 3: Submit a leave request for your student group. REACH will create a number of individual leave requests that will then be sent to each parent for approval.
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When using Group Leave be aware that you cannot create Group Leave for Leave Types that require a Host. In order to use Group Leave for your Events Leave Requests, you need to ensure that you have a leave type that does not have Hosts in the Approvals workflow. |
When you use Leave Requests to process leave for your events you can use the Manage Leave screen to monitor and manage the approvals for students going to your events. Filtering your Manage Leave view by Leave Type allows you to view only your Events Leave Type in the view.
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If you have multiple events displaying when using the filter and it is still hard to separate each event the you can use the "Search" field to isolate the event that you are looking for. This is where is becomes valuable to have all of the requests for any individual event using the same "Destination" description. Typing the Destination description (Eg: Event 1 Y9 Camp) into the Search field will show only the requests relevant to that event. |