Parents are able to submit, edit and approve/decline leave requests for their student(s) through the Reach Student Life Mobile App. The home screen highlights the Activity Metrics, which displays a snapshot of up-coming leave requests and their approval status.
Viewing Existing Leaves
The Activity Metrics widget on the parent's home screen displays their associated students’ current Pending and Approved leaves, as well as their next upcoming leave. Selecting Leave from the bottom menu bar will bring up the Manage Leave screen, providing an array of filter and sorting options for students to view their current and past leave requests.
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Quick filtering for Approved , Pending , On Leave and Rejected leave items can be accomplished by selecting one of the 4 corresponding color rectangles at the top of Manage Leave. Along the top right of the screen, you have the ability to search, filter and sort by additional details.
Easily see an at-a-glance view of where each leave request is in its approval process with the leave actor icons displaying Orange for Pending, Green for Approved, Red for Rejected and Blue for an Approval by Another and Purple for Override.
Clicking on a leave request will display a variety of options to view, including the main details of the leave request, if any special meals accommodations were scheduled due to the leave timing, notes entered regarding the leave and the complete audit trail of the leave's approval process.
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Creating a New Leave Request
To create a new leave request, select the plus button in the bottom center of the screen and choose New Leave Request. Follow the series of prompted screens to input details; Leave Type, Departure and Return Dates/Times, Transportation methods, Host information, Destination, and Notes, as well as if it's a recurring leave item. Parents have the ability to select multiple legs of transportation for their departure and return. For recurring leave items, select the frequency and duration as required. Prior to submitting the leave request, review the leave details and make any changes if needed.
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Editing a Leave Request
Reach app allows you the ability to view current and historical leave items, including their status' of pending, approved, and rejected. You can access Manage Leave by selecting either the Pending Leave or Approved Leave icons in the Activity Metrics widget or by selecting Leave from the bottom menu bar.
Quick access filters for Approved, Pending, On Leave and Rejected will populate a list of leave items with the corresponding status when selected. Along the top right of the screen, you have the ability to search, filter, and sort by way of additional details.
Selecting a leave item will display it's details, if any special meals were scheduled, notes entered regarding the leave and the complete audit trail of the leave's approval process.
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To either Approve or Reject a leave request from the Leave Details screen, tap either Approve or Reject on the Leave Details screen. You will be prompted with a confirmation of that action, followed by logging of your approval and a timestamp of when your approval occurred. You will see in Manage Leave your actor icon will update based on the approval/rejection of the leave request.
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To edit an existing leave request, select the note and pen icon in the top right corner of the Leave Details. You can then progress through to make any necessary updates by selecting Prev/Next and then selecting Finished on the final summary page to save.
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Viewing Student Information
You can view details pertaining to your student when viewing Leave Details. Select the i icon next to the student’s name and the details will expand downward, displaying pertinent information for that student, such as, Dorm, Room Number, Year, Mobile Number, Email, Birthdate, Address and Quotas for Leave Requests and Locations (Quotas may or may not be enabled for your school’s portal. If not enabled, you will not see any information relating to Quotas listed).
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